Pima County Court

Pima County Court Records serves as a helpful resource for users who want a clear overview of how public court details are organized and where official county sources make them available. The goal is to give users a clear starting point for exploring civil, criminal, traffic, and other case categories through the proper county channels. All information shared here is for personal use only and should always be verified through the official Pima County and Arizona state court offices.

By highlighting key court divisions, access points, and general record types, this site supports users who want a simple overview before visiting the appropriate government platforms, and it also provides general context for those exploring Pima County Court who may need a simple starting point to understand how records are arranged and where official material is typically accessed; however, availability of case details can vary by status, record type, and state law, and some materials may require direct contact with the clerk’s office, so the information here helps readers understand what may be accessible and how official public record systems usually present case information.

About Pima County Courts

Pima County’s court system provides access to public legal processes and maintains records that support transparency for community reference. Each level of court handles different types of cases, offering resources that help residents understand where certain matters are processed. This section gives a clear overview of the structure so users can identify which court may be relevant to their general informational needs. It does not replace any official source, and individuals should always rely on the county or state’s government offices for accurate, up-to-date details.

Court System Overview

Pima County features several courts, and each one manages cases based on subject matter and jurisdiction. The system includes the Superior Court, multiple Justice Courts, and local Municipal Courts. These courts oversee civil, criminal, traffic, and administrative matters depending on the type of issue filed.

The structure is organized to ensure that cases are processed at the appropriate level. Residents can contact official clerk offices or visit government websites for confirmation of case status, schedules, or procedural requirements.

Superior Court

The Pima County Superior Court handles higher-level matters under Arizona state authority. It manages a wide range of case types, including:

• Civil disputes over a specific monetary threshold
• Felony criminal cases
• Family-related filings
• Probate and estate matters
• Juvenile proceedings (as allowed by law)

The Superior Court also oversees various administrative functions such as record maintenance, case management, and public access channels made available by official county offices. Anyone needing official information should refer directly to Superior Court resources for current procedures or updates.

Justice Court

Justice Courts in Pima County resolve cases involving limited jurisdiction. These courts typically manage:

• Traffic matters
• Misdemeanors
• Certain civil issues involving smaller monetary amounts
• Protective orders
• Eviction actions as defined by state law

Each precinct serves a designated geographic area. Residents usually refer to these courts for minor offenses or smaller civil disputes. Information about hearings, filings, and case lookups is available through official county channels.

Municipal Courts in Pima County

Municipal Courts serve individual cities and towns across Pima County. Their jurisdiction is focused on local ordinance violations, misdemeanor cases, and traffic matters occurring within city limits.

Examples of issues often handled by Municipal Courts include:

• City code violations
• Parking and traffic citations
• Certain misdemeanor cases occurring inside city boundaries

Each municipality operates its own court, and users can access public information directly through the respective city’s official website or clerk’s office.

What You Can Access Through Public Court Records

Public court records give individuals a way to review certain case-related details that courts make available for general reference. These records help users understand filing categories, case timelines, and procedural updates released by the court. Availability varies by county and depends completely on what the court chooses to publish, and all information should be viewed as general public material rather than comprehensive or guaranteed.

Record Types Available

Many courts provide access to several major categories of cases. Each category may contain basic case listings, docket entries, or procedural updates, depending on the court’s publication system.

Criminal

Courts may provide publicly accessible details such as case numbers, charges filed, and general status updates. Only information the court authorizes for public release appears online, and sensitive matters—such as sealed or restricted cases—remain unavailable.

Civil

Civil records typically include disputes between individuals, organizations, or other parties. Public listings may show case titles, filing dates, procedural notes, and hearing schedules. Courts may limit certain filings to protect privacy.

Traffic

Traffic-related cases are often listed in the public index with case identifiers and basic updates. Not every traffic matter appears online, and details depend entirely on the court’s own policies and data release rules.

Family

Family-related case information may be partially available depending on state and county guidelines. Many components of these cases are restricted, especially where minors or private matters are involved. Public access often focuses on minimal procedural details rather than full documentation.

Probate

Probate records generally include filings related to estates, guardianships, or similar matters. Only information designated as public by the court appears in the online index. Sensitive personal details may be redacted.

Lower Court Appeals

When cases are appealed from municipal or local courts, higher courts may publish basic information about the appeal, including case numbers and procedural updates. These listings provide an overview rather than complete case materials.

Records Not Open to the Public

Some records are entirely withheld from public access due to legal restrictions. These may include sealed cases, juvenile matters, and cases protected by statute or court order. Courts restrict these materials to safeguard privacy and comply with legal requirements. These records do not appear in public indexes, and online platforms cannot display or provide access to them.

Records With Limited Access

Certain case files may be partially accessible but include redactions or limited information. Courts often remove sensitive data such as financial identifiers, personal details, or information involving minors. Some case types allow public viewing of basic headers or docket entries but restrict access to full documents. In many situations, individuals may need to contact the court directly or visit in person if they require clarification on what is publicly available.

How to Search Pima County Court Records

Searching Pima County court records becomes much easier when you understand how the official lookup process works. The county provides access to certain public case information, and users can check these details for general reference. The steps below explain how each search method works so visitors can move through the process confidently and with clear expectations.

Name-Based Search Steps

A name-based search is often the first choice when someone does not have a case number. This method helps you locate publicly available cases linked to a specific person. To begin, open the official Pima County case search page and enter the full legal name of the individual you are looking for. Using the correct spelling is important because the system lists records exactly as they appear in court files.

If the page offers a place to enter a date of birth, adding it makes the results more accurate, especially when several people share the same name. After selecting the type of case you want to search—such as civil, criminal, or traffic—you can submit the form and review the list of matching results. From there, you can open the specific record to view the available public case details.

Case Number Search Steps

When you already have a case number, the search becomes much more direct. Start by visiting the official lookup portal and enter the full case number exactly as it appears on your paperwork. The system uses these characters to locate a single record, which is why accuracy is essential.

After entering the number, choose the appropriate court division if the page requests it. Once you submit the form, the system will display the matching case, along with any public information the court makes available. This method avoids extra filtering because it points directly to one specific entry in the database.

What Details You Need Before Searching

Preparing the right details beforehand helps prevent unnecessary errors and reduces the time spent refining your search. Having the full legal name and, when possible, the date of birth can narrow down similar entries. Knowing the case type is also helpful because it allows you to search in the correct category when multiple options appear.

If you have received any court documents, notices, or correspondence, check them for the case number or filing date. These two details create the most accurate starting point and limit the number of results you need to sort through. Even if you cannot locate every piece of information, having at least two identifying details usually makes the search process smoother.

The Search Results

Once your search loads, you may see several types of information depending on the case and what is allowed to be shown through public access. Most results include the case status, filing date, names of involved parties, and a summary of the case type. Some records also display hearing dates, docket updates, or the assigned court location.

It is essential to note that not all information will be present in every case. Certain files may be restricted, updated on a delay, or not displayed because of privacy rules. The search tool displays only information permitted for general public reference, so the level of detail varies from case to case. These limitations help set realistic expectations while reviewing your results.

Superior Court Case Search Guide

The Superior Court provides public access to many of its case files for general reference. This guide explains how users can look up basic information, what types of matters the court generally oversees, and how to locate older entries that may have been archived. Everything here supports general informational use only and does not replace any official court service.

Online Case Lookup

Most Superior Courts offer an online search portal where users can review publicly accessible case details. These portals usually allow individuals to view basic information such as filing dates, case types, and hearing updates.
Because availability varies by county and state, users should always check the official court website for the correct search portal and any rules that apply to public access.

Online access typically includes:

• Case numbers
• Party names
• Filing and hearing dates
• Case status updates

The information provided is drawn from public record systems maintained by the court. It is offered for general reference and is not designed for business transactions or eligibility decisions of any kind.

What Superior Court Handles

Superior Courts usually oversee a wide range of case categories. While the exact scope depends on the state, these courts often handle areas such as:

• Civil cases involving disputes between individuals
• Criminal matters filed by prosecutors
• Family cases, including dissolution and custody matters
• Probate filings like estates and guardianships
• Juvenile matters, where access may be limited by law
• Appeals from lower courts in some jurisdictions

Access to certain case types may be restricted by statute—especially sealed, confidential, or sensitive matters. Public users can review only the categories that local law allows.

Search Filters You Can Use

Most portals include filters to help narrow results. These filters can make it easier to find a specific record, especially if users do not have the exact case number.

Common filters may include:

• Name-based search
• Case number search
• Case category or type
• Filing date range

Filters help refine results but cannot guarantee that all cases will appear. Some case files may not be available online due to legal restrictions, system limits, or local confidentiality rules.

How to Find Older Archived Cases

Older cases may not be stored in the same system as recent files. Many courts move historical records into an archive system, which may require a different type of request.

Ways to locate archived materials include:

• Checking the court’s archive or records-management division
• Reviewing the court’s website for instructions specific to older files
• Contacting the clerk’s office to confirm whether a record is still available
• Requesting copies (where permitted) through the procedures listed by the court

Some archived files may only be accessible in person or by submitting a request form. Availability is always dependent on local laws, retention schedules, and the court’s storage systems.

Justice Court Case Search Guide

Locating information about a Justice Court case can help individuals stay informed about hearings, filing updates, or general case activity. This guide explains commonly available options for personal reference. Procedures may differ by county, so users should rely on the official local court resources for the most accurate information.

Types of Cases in Justice Court

Justice Courts generally handle matters that fall within limited jurisdiction. Many of these cases involve everyday issues that do not require higher-level courts. For example, civil disputes with smaller dollar amounts are often filed here, and traffic matters may also appear in this court. Some counties include criminal misdemeanors, protective orders, or code-related cases within their Justice Court structure.

Because each county sets its own processes, the range of case types may differ. Sensitive or restricted cases—such as juvenile matters or sealed files—are not available for public review. Any person searching for case information should confirm which case categories their local court supports.

Online Search Options

Several counties provide online tools that allow individuals to look up public case information. These systems usually display limited but helpful details, such as filing dates or hearing schedules. Some platforms may also include document lists, depending on local rules.

Online tools typically allow users to:

• Enter a name or case number to see whether a matching record exists
• Review publicly available case updates
• Check for scheduled court appearances listed by the court’s system

It’s important to remember that online search results depend entirely on what the court publishes. Systems may update on a fixed schedule, and not all records are available for online viewing. For the most reliable updates, users should refer directly to the official county Justice Court website.

In-Person Lookup Process

Some users prefer or require in-person assistance, especially if they need clarification on how records are organized. Visiting the clerk’s office allows individuals to search indexes with staff guidance. A clerk may direct someone to a public terminal, provide information on locating older files, or explain how to request copies.

During an in-person visit, individuals usually provide basic details such as a name or estimated filing year. The clerk’s office can then help identify whether a public file is available and offer instructions on how to view it. Fees for printed copies vary by county and are set by the court.

Where to Confirm Case Status

To ensure case information is current, confirmation should always come from official county or state sources. Court calendars, clerk offices, and the court’s website provide the most dependable updates on hearing dates, continuances, or status changes. Phone lines listed on the official site may also help clarify if a case has been rescheduled or updated.

The Court Records

Court records offer a basic overview of how a case moved through the judicial process. These records are part of general public information and are available for personal reference. They help users see filing activity, case updates, and scheduled hearings without suggesting any business, tenant, employment, credit, insurance, or similar evaluation use. For complete or official details, users should refer directly to the local clerk’s office or authorized court source.

What a Case Record Includes

A case record usually provides essential information that helps explain what occurred during the life of a case. Most records show the parties involved, the assigned case number, the category of the case, and the actions entered by the clerk. Some records may also list motions, orders, or summaries of steps taken in court. The amount of information available can change based on local guidelines or whether a case contains restricted or sealed entries.

Filing Dates

The filing date is one of the first pieces of information shown in a court record. It marks the moment the case officially entered the court system. Knowing the filing date helps users understand how long the case has been active and provides context for later updates such as motions, hearings, or court decisions. In many counties, the filing date acts as an anchor point for understanding the overall sequence of events.

Charges / Claims

Charges or claims shown in a case record explain the basis of the matter brought before the court. In criminal cases, this section reflects the charges filed by the prosecuting authority. In civil matters, it outlines the claims made by the plaintiff. These entries help the reader understand the general nature of the case, the sections of law involved, and any updates that may have been added later. Certain details may not appear if state law limits public access.

Case Status Terms Explained

Case status terms summarize the point a case has reached within the system. Common terms include “open,” which indicates the case is still moving through the process, and “pending,” which means the court expects future activity. “Closed” is used when a case has finished, and “dismissed” indicates that the court ended the matter without additional action. Each county may use slightly different wording, but the purpose is the same: to give readers a quick view of where the case stands.

Courtroom Details

Some case records also include the courtroom assignment. This information can show where hearings took place, which judicial officer handled the matter, and whether the case moved between rooms during the proceedings. Not every county publishes this information online, and some may provide only partial details depending on local policies. When it is included, it helps users follow the administrative path of the case.

Hearing Schedules

Hearing schedules provide dates and times for past or upcoming sessions. These records may include arraignment dates, motion hearings, and trial settings. They can also show whether a hearing was completed, postponed, or rescheduled. Because hearing information may change, users should always confirm schedules directly through the official clerk’s office if they need up-to-date details. Some counties display only limited hearing information online, while others offer more complete listings.

Pima County Court Dockets Overview

The Pima County court docket system helps users view scheduling details, recent updates, and basic public record activity posted by the court. This section explains how docket information is organized and where to check updates through official county resources. It does not replace any government service and is for general reference only.

What a Docket Shows

A court docket provides a structured list of actions and events recorded by the court for a specific case. It usually includes:

• Filing dates
• Scheduled hearings
• Motions and responses
• Court orders posted by the clerk
• Status changes entered during the case lifecycle

Since docket items reflect information shared directly by the court, users should confirm any details through official Pima County sources to ensure accuracy.

Daily Calendar Access

Pima County courts publish daily calendar information so individuals can review upcoming hearings. The daily calendar typically lists:

• Hearing times
• Judicial divisions
• Case titles
• Courtroom locations

This calendar is updated by the court, and availability may vary depending on the case type and posting schedule. Always check the court’s official page for the most recent version.

How to View Hearing Dates

Users can review hearing dates by searching for a case through official court tools and locating the scheduling section within the case details. The hearing list normally includes:

• Next scheduled event
• Past hearings
• Type of hearing (e.g., status conference, arraignment, civil session)
• Any changes posted by the clerk

Hearing information may change, so verifying dates directly on the county website is recommended.

How to Track Case Updates

Updates appear as new entries added to the docket as the court processes motions, orders, or schedule adjustments. Individuals can track updates by:

• Checking the docket page regularly
• Reviewing new entries added by the court
• Comparing previous notes with the most recent posting

Since updates depend on court activity, some cases may show changes frequently while others may remain unchanged for longer periods.

Where to Verify Docket Changes

All docket changes should be confirmed through official Pima County court sources. Courts may revise dates, locations, or entries based on procedural updates or administrative adjustments. Verification options may include:

• Pima County Superior Court’s official online tools
• Justice Court resources for specific precincts
• Clerk of Court update pages
• Direct contact with the clerk’s office for clarification on posted information

These sources ensure users receive reliable, current information directly from the county.

How to Request Certified Court Records

Requesting a certified copy of a court record is a straightforward process, but it requires the right details and an understanding of how the county clerk handles these requests. Certified copies are often needed for personal documentation, official verification, or legal proceedings. The guide below helps individuals know what information is needed and how to submit a request through proper public channels.

Certified Copies vs Regular Copies

Certified copies are official documents issued by the clerk with an endorsement confirming they are true copies of the original record. They carry a seal or stamp from the court.
Regular copies are simply informational duplicates and are suitable for general reference.

Certified copies are commonly requested for personal purposes such as keeping personal legal documents organized. They cannot be used for any restricted functions under the Fair Credit Reporting Act, and they should not be used in employment checks, tenant checks, business decisions, or insurance matters.

Required Information for Request

Most clerk offices require specific details so they can locate the correct file. Providing accurate information helps the clerk process the request efficiently. Individuals should be prepared to supply:

• Full name of the person involved in the case
• Case number (if known)
• Type of case (civil, criminal, family, traffic, etc.)
• Approximate year the case was filed
• Any additional identifiers that help narrow the search
• Personal contact information for the requester

Only publicly accessible information can be provided, and access depends on local laws. Sealed, confidential, or protected records are not available.

Where to Submit Requests

Certified record requests can usually be submitted through the county clerk’s office using one of these common methods:

• In person: Visit the clerk’s public service counter.
• By mail: Send a written request with all required information and payment.
• Online request portals (if the court offers them): Some county offices provide digital request forms.
• Phone inquiry (for guidance only): Staff can explain the steps but cannot process certified requests over the phone.

Each county may have different procedures, so users should confirm the official instructions published by the local clerk’s office.

Payment Options & Fees

Certified copies typically include a standard fee set by county regulation. Common payment options include:

• Cash (in person)
• Money order
• Check payable to the county clerk
• Debit or credit card (only if accepted by that office)

Fees vary by county and type of document. Since clerks update pricing periodically, individuals should review the current fee schedule on the official county website.

No service should be described as “free” if a fee applies, and all costs must be verified through the official clerk’s office before submitting a request.

Processing Times

Processing times can differ based on the method of request and workload within the clerk’s office. Typical ranges include:

• In-person requests: Often completed the same day, depending on record availability.
• Mail-in requests: Generally processed within several business days plus mailing time.
• Online requests: Timeframes vary depending on the clerk’s workflow and the volume of requests.

Requests for older or archived files may require additional time.

Public Records in Pima County

Public records in Pima County consist of information that government offices maintain for general reference. These materials are made available for public use under state guidelines. The sections below give a clear summary of the types of records commonly offered by county offices and where individuals can request them for personal reference.

Public Record Categories

Public records may cover several areas handled by county government. Typical categories include:

• Court Files: Civil, criminal, probate, and traffic files that are not sealed under state law.
• Property-Related Files: Deeds, liens, parcel history, and land-related documentation.
• Vital Records (Limited Access): Birth and death certificates, which may require eligibility verification under state rules.
• County Administrative Records: Meeting minutes, agendas, ordinances, and general county documents.

These categories represent information maintained by government agencies. Availability may differ based on confidentiality requirements and state restrictions.

Documents You Can Access Online

Many Pima County offices offer online access for general reference. Examples include:

• Court Case Search Tools for looking up publicly available case information.
• Property Search Portals showing parcel details, tax history, and related filings.
• County Meeting Archives providing agendas, minutes, and adopted materials.
• Recorded Documents Indexes for searching publicly filed land records by name, date, or document type.

Online systems usually display summaries or indexed data. Full copies may need an official request through the respective office.

Documents Requiring In-Person Visit

Certain public records are not available online and must be requested directly from the office that maintains them. Examples include:

• Older court files that have not been digitized.
• Certified copies of specific documents.
• Vital records, which involve in-person identity verification based on state requirements.
• Detailed property-related records not included in online indexes.

Visiting the office ensures access to complete copies or materials that require verification or hands-on review.

County Offices Handling Public Records

Several county departments play a role in maintaining and providing access to public records. Common offices include:

• Clerk of the Superior Court: Manages court files, case records, and related documents.
• Pima County Recorder’s Office: Handles property filings, deeds, liens, and official recorded documents.
• Pima County Assessor’s Office: Maintains parcel data, valuation records, and tax-related files.
• Pima County Vital Records Office: Issues certified birth and death certificates under state eligibility rules.
• County Administration Offices: Provide access to public meetings, resolutions, and county governance documents.

Each office has its own request procedures, fees, and identity requirements based on state guidelines.

Traffic & Civil Record Access

Public access tools for traffic and civil records help users review basic information published by local courts, offering a simple way to check the progress of their own cases while ensuring that all details are verified through official county sources, as each court controls what information is released and how it is displayed.

Traffic Case Lookup

Traffic case lookup pages allow users to view general details related to a traffic citation, including the citation number, case status displayed by the court, hearing schedules, contact information for the court division handling the matter, and any fines or fees recorded, though availability may vary depending on the county’s online system.

Civil Claims Search

Civil search tools provide access to publicly available information about small claims and other civil filings, typically showing the case number, filing date, parties listed on the claim, docket updates, and hearing schedules, while reminding users that each court may limit or restrict certain details according to local rules.

What Each Record Contains

Traffic and civil records generally include information added by the court as the case progresses, such as violation details, case status updates, filing information, listed parties, docket entries, and final rulings when available, with the understanding that some information may be restricted, sealed, or not published online depending on court policy.

Family Court Record Access

Family court files include matters such as divorce cases, marriage-related filings handled through the court, and documents that require special authorization before they can be viewed. Each category has its own access rules based on state law and county policy. The information below helps users understand what may be available for personal reference through official county offices. This section does not replace the guidance of the clerk, who is the primary source for official procedures.

Divorce Record Search Steps

Divorce case information is generally available through the county clerk or online case portals, depending on the region. Users typically start by visiting the official court website where a public search tool may allow a basic name or case-number lookup. These search tools usually display limited details, such as case status or scheduled hearings.

Some documents within divorce files may be restricted or sealed, meaning they cannot be viewed without specific approval. Financial statements, records involving minors, and documents sealed by order of the court often fall into this category. When a user needs copies of public documents, the clerk’s office is usually responsible for providing them, sometimes requiring an in-person request or a formal application. Each county sets its own rules for identification and processing times, so it is important to follow the instructions provided directly by the clerk.

Marriage Record Access

Marriage records are usually handled either by the court or the county recorder, depending on local administrative practices. Public access often allows individuals to confirm that a license was issued or to request a certified copy if needed for personal matters. Some counties provide an online index that lists basic details such as names and the date the license was filed. Full copies or certified versions may require a written request or verification steps set by local policy.

Access to marriage records can vary by jurisdiction, especially if older records have been archived or transferred to a different office. Users should rely on the appropriate county agency for complete guidance on how to retrieve permitted information.

Records That Require Court Approval

Not all family-related files are open for public viewing. Certain documents contain sensitive or protected information and can only be accessed with express court approval. Examples include files involving minors, sealed case materials, and records containing confidential personal data. The decision to grant access is made by the court according to local rules and privacy standards. Without approval, only the portions of the case designated as public may be viewed or requested from the clerk.

Probate Court Records

Probate court manages matters involving estates, guardianships, conservatorships, and related filings. Many counties provide online access to basic case details, while full document availability depends on privacy rules and state requirements. Users seeking information for personal reference can review publicly posted case data or request copies of specific documents through the clerk’s office.

Case Types in Probate Court

Probate courts oversee several types of cases. Estate administration is one of the most common, involving the management of a person’s assets after death. Courts also handle guardianship cases for minors or adults who require oversight, along with conservatorships that address financial or personal-care decisions. Trust matters may also appear in probate court when filings or disputes require judicial review. Each case type has its own procedures that determine how information is recorded and what portions of the file are available for public viewing.

How to Check Probate Case Status

To review the status of a probate case, users generally begin with the county’s official online portal, if one is available. Searching by name or case number usually provides access to a case summary that includes recent filings, scheduled hearings, and updates entered by the court. If a case does not appear online, the clerk’s office can explain alternative ways to check its progress.

Courts often update probate dockets when actions occur, and these entries help individuals keep track of important dates or completed steps. For questions about what specific documents mean or how to proceed with a request, the clerk remains the primary contact.

Document Availability

The availability of probate documents varies based on state law, privacy protections, and local court rules. Publicly accessible materials may include certain petitions, routine orders, notices, and general case summaries. However, some filings—especially those containing financial account details, medical information, or sensitive personal data—may be limited to authorized individuals. Courts determine which records fall into this restricted category, and the clerk can advise users on the proper steps for requesting any allowable copies.

Frequently Asked Questions

These FAQs provide simple guidance about accessing general court information in Pima County and point users to official sources for confirmation.

What cases are public?

Most case files in Pima County are open for general reference, such as many civil, traffic, and criminal court records. Access depends on the type of case and whether the court has designated it as available for public viewing. Since availability varies by record category, users should confirm details through the official Pima County court channels.

Can I access sealed cases?

Sealed, restricted, or confidential records are not open to the public. This includes certain juvenile matters, sealed criminal files, adoption records, and any case that a judge has restricted. Only individuals with proper legal authorization, as outlined by the court, may request access.

How fast are records updated?

Record update timing depends on the specific court division and its administrative process. Some entries may appear soon after a filing or hearing, while others may take longer to reflect system changes. For the most current status of a case, the official Pima County court website and clerk’s office are the appropriate sources.

Can anyone request a certified copy?

Certified copies can be requested by the public for case types that are legally accessible. Requests must follow the clerk’s guidelines, and fees may apply. If a file is sealed or restricted, a certified copy cannot be issued without proper authorization.

Which court handles my case?

Different divisions in Pima County manage different categories of cases. For example, civil, family, probate, criminal, and justice courts each oversee their own case types. If you are unsure where a case belongs, the court’s official website and clerk’s office provide clear guidance on which division is responsible for each category.